Your privacy matters to us.

Last Updated: December 23, 2025

This Privacy Policy explains how Docentra (“Company,” “we,” “us,” or “our”) collects, uses, stores, and discloses information when you visit our website or interact with our services. It also outlines your privacy rights and the protections available to you under applicable laws.

By accessing or using our website or services, you consent to the data practices described in this Privacy Policy.

Interpretation and Definitions

Interpretation

Words with capitalized initial letters have defined meanings under the conditions set forth below. These definitions apply whether the terms appear in singular or plural form.

Definitions

For purposes of this Privacy Policy:

• Accountmeans a user account created to access certain features or services offered by Docentra.
• Business(for purposes of the California Consumer Privacy Act, or CCPA) refers to Docentra as the legal entity that determines the purposes and means of processing personal information and conducts business in the State of California.
• Companyrefers to Docentra, operating within the United States.
• Consumer(as defined by the CCPA) means a natural person who is a California resident.
• Cookiesare small text files placed on your device that store information related to your browsing activity.
• Countryrefers to the United States.
• Devicemeans any electronic device used to access the Service, including computers, smartphones, and tablets.
• Do Not Track (DNT)refers to a browser setting that signals a preference not to be tracked across websites.
• Personal Datameans any information that identifies or can reasonably be linked to an identifiable individual.
• Sale(for CCPA purposes) means transferring personal information to a third party for monetary or other valuable consideration.
• Servicerefers to Docentra’s website and related services.
• Service Providermeans a third party that processes data on behalf of Docentra to support or enhance the Service.
• Third-Party Social Media Servicerefers to external platforms that allow users to log in to or interact with the Service.
• Usage Datarefers to information automatically collected through use of the Service.
• Websiterefers to Docentra’s website.
• Youmeans the individual or legal entity accessing or using the Service.

Information We Collect

Personal Information

When you use our Service, we may request certain personally identifiable information, including but not limited to:

• First and last name
• Email address
• Phone number
• City, state, and postal code
• Usage Data

Usage Data

Usage Data is collected automatically and may include your IP address, browser type and version, pages visited, time and date of visits, time spent on pages, device identifiers, and diagnostic information.

When accessing the Service via a mobile device, we may collect additional information such as device type, operating system, and mobile browser details.

Cookies and Tracking Technologies

Docentra uses cookies and similar tracking technologies to operate, analyze, and improve the Service.

You may configure your browser to refuse cookies or notify you when cookies are sent. Some features of the Service may not function properly without cookies.

Cookies may be session cookies (deleted when you close your browser) or persistent cookies (stored on your device until removed).

Types of Cookies We Use

• Essential Cookies– Required for basic functionality, authentication, and security.
• Consent Cookies– Used to remember cookie preference selections.
• Functionality Cookies– Allow us to remember user preferences and settings.
• Analytics and Performance Cookies– Used by third parties to analyze website usage and performance.

Biometric Information

Docentra does not collect biometric data from website visitors, candidates, or clients. If you become an employee of Docentra, you may be asked to consent to biometric authentication for internal system access. Alternative authentication methods will be provided if biometric use is declined.

How We Use Personal Information

Docentra may use Personal Data to:

• Operate, maintain, and improve the Service
• Manage user accounts and registrations
• Fulfill contractual and business obligations
• Communicate regarding services, updates, or security notices
• Share relevant opportunities, insights, or offerings (unless you opt out)
• Respond to inquiries and requests

Sharing of Personal Information

We may share Personal Data:

• With Service Providersassisting with analytics, communications, or technical operations
• With Affiliatesunder common ownership or control, subject to this Privacy Policy
• With Business Partnersoffering related services or collaborations
• With other users when information is voluntarily shared in public areas
• Through Third-Party Social Media Services, where applicable

Data Retention

Docentra retains Personal Data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, comply with legal obligations, resolve disputes, and enforce agreements.

Usage Data is typically retained for a shorter duration unless required for security, functionality, or legal compliance.

Data Transfers

Your information may be processed or stored outside your state or country of residence. By providing your information, you consent to such transfers. Docentra takes reasonable steps to ensure appropriate safeguards are in place.

Legal Disclosure

We may disclose Personal Data if required to do so by law or if we believe disclosure is necessary to:

• Comply with legal obligations
• Protect Docentra’s rights or property
• Investigate potential misconduct
• Protect users or public safety
• Limit legal liability

Data Security

We use commercially reasonable safeguards to protect Personal Data. However, no method of online transmission or electronic storage is completely secure, and absolute security cannot be guaranteed.

Third-Party Analytics and Email Communications

Analytics

Docentra may use third-party analytics tools, including Google Analytics, to understand how users interact with the Service. These providers may collect information in accordance with their own privacy policies.

Email Communications

We may send informational or marketing emails related to our services. You may unsubscribe at any time using the link provided in each email.

California Privacy Rights (CCPA)

California residents have the right to:

• Know what Personal Data is collected and why
• Request access to Personal Data
• Request deletion of Personal Data
• Opt out of the sale of Personal Data
• Be free from discrimination for exercising privacy rights

Docentra does not sell Personal Data. Requests may be submitted using the contact information below and will be processed within legally required timeframes.

Do Not Track (CalOPPA)

The Service does not respond to Do Not Track signals. You may manage tracking preferences through your browser settings.

Minors’ Privacy

California residents under 18 may request removal of content they have publicly posted by contacting Docentra. Removal may not be possible in all circumstances.

External Links

Our Service may include links to third-party websites. Docentra is not responsible for the content or privacy practices of those sites.

Updates to This Privacy Policy

Docentra may update this Privacy Policy from time to time. Updates will be posted on this page with a revised “Last Updated” date. Continued use of the Service constitutes acceptance of any changes.

Contact Us

If you have questions about this Privacy Policy, you may contact us at:

Email: info@docentramedical.com